Before attempting to upload your accounts using Universal Connector, please ensure the following:
- You have exported the most recent month for your Sales Ledger and your Purchase Ledger from your accounting package.
- You can upload these extracts directly to DataShare if the exports have these mandatory columns at a minimum:
Mandatory Column Name Description Contact The debtor or creditors company name. Invoice Date The date the invoice was posted in the accounting package.
(This column may only contain letters and number)
The amount of the credit note or invoice in the native accounting package currency.
(This column may only contain numbers)
If there is a sum total of all transactions at the bottom of the report/column it must be deleted
Invoice Reference The correlating identification number or code of the invoice.
- The exported Sales Ledger and Purchase Ledger data must each be in Excel format without gaps in rows or merged cells
- If your package is not available from the list you will need to use the Universal Connector Template.
For a guide on using the template please click here
Accessing Universal Connector
To begin the upload process using Universal Connector you need to be logged in to the DataShare portal.
From within the DataShare portal choose the Engagement for which you wish to upload data.
Select I Use Accounting Software as the accounting method, then choose Collateral as the scope:
Please select "Other Accounting System" and click "Upload Data" to access Universal Connector.
Uploading your accounts with Universal Connector
Within Universal Connector, you can select one of the "known" accounting packages, or select "Not mentioned above" in the drop down list.
Enter the name of your accounting package in the text field below, and select the base currency of your accounting package.
On the next screen you will only need to select the files to upload. To do so, follow the below steps:
- Click "Choose Detailed Aged Receivables file" and browse your computer to select your sales ledger Excel report.
- Click "Choose Detailed Aged Payables file" and browse your computer to select your purchase ledger Excel Report.
- Enter the reporting date
- Check the box to confirm the accuracy of your data
- Click Next
Linking your Excel reports fields to DataShare values
After your files were processed you have the opportunity to see how your data was mapped and supplement or correct it. Complete Mapping for Sales Ledger, click Next, and do the same for Purchase Ledger.
Click here for the DataShare Values definitions.
Once you have done this for Sales and Purchase Ledgers, your data is submitted!
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