Before attempting to upload your accounts using DataShare Connect, please ensure the following:

• You have read THIS article
• The DataShare Connect Pre-requisites for user permissions are in place on your machine
• You are online and connected to the internet.
• You have a working Accounting Package and you are able to access the data you wish to upload within the Accounting Package.
• You know the location of your Sage 50 Canada (Simply) SAJ directory that holds the data you wish to upload.
• You know the User ID and Password that can access your Sage 50 Canada (Simply) data.
  • This User ID must have as a minimum third-party product read only access privileges within Sage 50 Canada (Simply). 

    You can check if you have the correct third party read access privilege by following this guide.

You may need to ask your IT department for some of the above information.

Launching DataShare Connect

To begin the upload process using DataShare Connect you need to be logged in to the DataShare Portal.

From within the DataShare portal choose the Engagement for which you wish to upload data.

Choose the Accounting Package from the drop-down menu.

When the correct Accounting Package is selected click the Upload Data button. This will start a download of the DataShare Connect vclient.application file. Your browser will show the download progress, in the example below, Chrome was used and the vclient.application file can be seen in the download bar.

When the DataShare Connect vclient.application file has finished downloading, click it to begin the installation. 

Click on Install

The DataShare Connect application will now download in full and install to your desktop to begin connecting to your Accounting Package. The DataShare Connect package is quite small and will be automatically removed from your desktop once the upload process has completed unless you choose a scheduled upload.

DataShare Connect for Sage 50 Canada (Simply)

Once installed, the DataShare Connect application will automatically launch and ask you locate the Sage 50 Canada (Simply) data set that you wish to upload.

You must first specify the SAJ Directory. This is the location where the company data is held on your workstation. Click the browse button.

A Windows file browser window will appear. Navigate to the required SAJ folder, highlight it and click Select Folder to choose this SAJ directory.

There may be many different SAJ folders on your workstation, ensure you select the correct one.

Next enter the User Name and Password for the chosen SAJ folder. This user name and password will be the same as the user name and password you use to login to Sage 50 Canada (Simply) unless your IT department has told you to use a different set of details.

The default User Name for Sage 50 Canada (Simply) set by Sage is "sysadmin" with no quotes and the password is normally set to blank (e.g. no password).

Once you have entered your User Name and Password click Next to proceed.

DataShare Connect will now attempt to connect to the data set held within the SAJ directory you chose earlier using the User Name and Password you supplied. If any of these details are incorrect an error will be displayed and you will be invited to re-enter the correct details.

If the access details supplied are correct the DataShare Connect data extraction process will begin and progress will be displayed on screen. Depending on the size of your database and the number of entries it contains this process may take a few minutes. Once all data has been extracted the data is compressed, encrypted and transmitted securely to the DataShare central server.

You can continue with other tasks whilst the extraction takes place. Do not close the DataShare Connect window or interrupt the extraction process.

When the upload completes the success message is presented.

Click Close to exit DataShare Connect. At this point there is nothing more to do. Your Engagement Manager or Client Manager will be notified by email that you have submitted a new upload.

Your uploaded data is now being queued for processing in the DataShare central system. You can switch off your desktop and disconnect from the network at this point if you wish.

You can view the progress of your upload in the DataShare Portal - You may need to refresh your browser. The status will change from processing to complete.