Identifying Unassigned Accounts
DataShare View will warn you if the data you are viewing has unassigned accounts.
A report produced from data where some of the accounts are unassigned might be incorrect because the values in the unassigned accounts have not been included in the report.
DataShare View displays a very prominent warning when it detects unassigned accounts. Before using the data in the report you should assign the unassigned accounts using the Chart of Accounts Editor function as described below.
The Chart of Accounts warning will remain until you take action to assign all accounts.
How to assign accounts within CoA Editor
Within DataShare View, click on Chart of Accounts in the bottom left corner.
To assign individual accounts, click on the General Ledgers Accounts tab.
If there are any unassigned accounts, these will appear in the right-hand box.
To assign the account, check the box next to the account and hit the Assign button. Note: You can assign multiple accounts at a time by checking all accounts that you wish to move.
After clicking the Assign button, a drop-down menu will appear with available accounting categories. Check the appropriate category and click Move.
Note: You can use the search button or scroll to find available accounting categories.
To assign large groups of accounts at once, select the General Ledger Categories tab.
Under this view, you are able to click on a category of similar accounts, and all sub-accounts beneath this category will be selected and moved. After the appropriate box has been checked for the category of accounts you wish to move, click on the Assign button.
After clicking the Assign button, a drop-down menu will appear with available accounting categories. Check the appropriate category and click Move. Note: You can use the search button or scroll to find available accounting categories.
To ensure all unassigned accounts have been identified, make sure the Nil balance button is in the ON position. This will identify any accounts that have a zero balance in the current period.